Structure and Functions

Background

In 1996, the Faculty Organization passed a motion establishing an organizational structure that created a seven-member CUMED to oversee and implement our new integrated curriculum which commenced for the pre-clinical years (Years I and II) in August 1997.  The primary responsibilities for this committee were to formulate and approve objectives for this new curriculum, and to determine the disciplines and content to be included in the interdisciplinary courses.

The CUMED established in 1996 had no responsibility for the education of our third- and fourth-year medical students.  In fact, at that time, there was no functioning Faculty Organization committee that oversaw the education of these students.  In 1999, under the leadership of Robert C. Aber, M.D., Vice Dean for Medical Education, a third- and fourth-year Sub-committee was formed to establish educational goals and objectives, and oversee the third- and fourth-year medical student education.

Currently the CUMED Oversight has two Sub-committees – Year I and II chaired by Dr. Cara-Lynne Schengrund, and Years III and IV chaired by Dr. Deborah Kees-Folts.

The following description of each committee and its role in the curriculum develops a functional organizational structure that:

  • Reports to the Faculty Organization;
  • Provides a mechanism for replacing committee members; and
  • Provides sufficient continuity to ensure evolutionary enhancements to our undergraduate curriculum.

Structure

CUMED Oversight

  1. CUMED Oversight members shall be elected by the Faculty Organization Council for a four-year term.  The committee shall have 12 faculty members.  There shall be six basic science educators and six clinician educators on the committee.
  2. Three members shall be elected each year to provide for continuity.  Committee members may only be elected for two consecutive terms.  However, they are eligible for re-election after being off the committee for a period of one year.
  3. The Chair of the CUMED Oversight shall be selected by the committee members to serve for a term of two years.  ICC course directors and clerkship directors are ineligible to serve as Chair.
  4. Two non-voting medical students from each of the four years shall be selected by their classmates to serve on the committee.
  5. The Vice-Dean for Educational Affairs, the Associate Dean for Pre-clinical Curriculum, and the Associate Dean for Clinical Education shall be non-voting members of the committee.  The Chairs of the Year I and Year II, and Year III and Year IV Sub-committees shall be non-voting members unless they were elected to the CUMED Oversight.
  6. A majority of the voting members constitutes a quorum.

 
CUMED Sub-committee for Years I & II

  1. The members of the CUMED Oversight shall appoint members of the Year I and Year II Sub-committee for a three-year term.
  2. This Sub-committee shall have nine members to include at least three from the basic sciences, three from the clinical sciences and three who are not ICC co-directors.  At least two of the members shall represent first-year courses and two shall represent second-year courses.
  3. The committee members shall elect their own chair (excluding course directors).   CUMED Oversight members and ICC chairs are eligible to serve on the Sub-committee, and at least 50% (5) of the members should be ICC co-directors.  ICC members are also eligible for membership.
  4. Committee members may serve two consecutive three-year terms and are eligible for reappointment after being off the committee for a period of one year.
  5. The first- and second-year student representatives will be non-voting members of this Sub-committee.
  6. All ICC co-directors are invited to attend committee meetings.
  7. A majority of the voting members constitutes a quorum.


CUMED Sub-committee for Years III & IV

  1. The members of the CUMED Oversight shall appoint members for the Year III and IV Sub-committee.  The committee shall have nine voting members.
  2. The committee members shall elect their own chair (excluding required clerkship directors).  Oversight committee members are eligible to serve on the Sub-committee.  Fifty percent (5) of the members shall be required clerkship directors.  At least two members shall be directors of elective courses.
  3. Members may serve two consecutive three-year terms and be eligible for reappointment after being off the committee for a period of one year.
  4. The third- and fourth-year medical student representatives will serve as non-voting members of this Sub-committee.
  5. All clerkship directors are invited to attend the Sub-committee meetings.
  6. A majority of the voting members constitutes a quorum.


The Curriculum Evaluation Committee (CEC)

  1. The members of the CEC shall be appointed by the Faculty Organization Council in consultation with the Vice Dean for Educational Affairs.
  2. Committee members shall select their own chair to serve for a period of two years.  The committee members may serve two consecutive three-year terms and are eligible for reappointment after being off the committee for a period of one year.
  3. There shall be no duplication of membership with either the CUMED Oversight or the Sub-committees.   This committee should have a voting membership of between nine and fifteen members.
  4. The Vice Dean for Educational Affairs, the Associate Dean for Pre-clinical Curriculum, and the Associate Dean for Clinical Education shall be non-voting members of the committee.
  5. A majority of the voting members constitutes a quorum.

Functions

CUMED Oversight Committee

  1. Ensure that the objectives of the pre-clinical and clinical curriculum achieve the medical school's goals and objectives as approved by the Faculty Organization.
  2. Ensure longitudinal integration between the pre-clinical and clinical components of the curriculum.
  3. Establish curricular policies with input from the Sub-committees.
  4. Present recommendations on major curricular structure changes to the faculty Organization.
  5. Receive and review regular reports from the CUMED Sub-committee I and II and Sub-committee III and IV.
  6. Receive reports from the CEC and direct any curricular deficiencies detected to the appropriate Sub-committee to investigate their nature, develop and implement a plan of action and provide documentation to CUMED that corrective action was successful.
  7. Make recommendations to the Office of Faculty Development regarding programs that will enhance the undergraduate educational experience for students and faculty.
  8. Ensure appropriate consultation with ICC co-directors and required clerkship directors.
  9. Report to the Faculty Organization at least once per year.
  10. Provide information and make recommendations to the Academic Team as appropriate.


CUMED Sub-committee for Years I & II

  1. Oversee the Year I and Year II courses and formulate overall objectives for the pre-clinical curriculum.
  2. Ensure that the course objectives of Years I and II reflect the overall goals of the College of Medicine.
  3. Review and approve or recommend modifications of objectives for each course developed by interdisciplinary course committees and monitor compliance with the Sub-committee's recommendations.  Make recommendations to the CUMED Oversight for new courses or changes in the organization of the curriculum.
  4. Develop and approve all policies and guidelines for the conduct of the pre-clinical curriculum; these policies and guidelines will be collated for distribution to faculty and students and published on the campus intranet.
  5. Ensure that course schedules, including the number of contact hours for each course and the approximate percentages of course time allocated to lectures, laboratories, and problem-based learning conform to curricular policies.
  6. Review the evaluations of each course by the Curriculum Evaluation Committee and provide an annual report on each course to the responsible course co-directors, requesting responses where necessary on issues of concern.  Provide documentation to CUMED Oversight that correction was successful.
  7. Encourage sharing of successful teaching methods across courses by collating and distributing best practices.
  8. Coordinate with the CUMED Oversight and the Sub-committee for Year III and Year IV on issues related to the whole medical curriculum.
  9. Provide periodic reports on the activities of the Sub-committee to the CUMED Oversight.


CUMED Sub-committee for Years III & IV

  1. Oversee the required and elective Year III and Year IV courses (clerkships, selectives and electives).
  2. Ensure that the course objectives of Year III and Year IV reflect the overall goals of the College of Medicine.
  3. Provide periodic review of the required courses in Year III and Year IV.
  4. Ensure the Year III and Year IV curriculum is preparing graduates for success in residency and clinical practice.
  5. Make recommendations to CUMED Oversight about any new required rotations or modification of the structured curriculum of Year III and Year IV.
  6. Review the evaluations of each required course by the Curriculum Evaluation Committee and provide a report to the responsible clerkship director, requesting responses where necessary on issues of concern.  Provide documentation to CUMED that correction was successful.
  7. Encourage sharing of successful teaching methods across courses by collating and distributing best practices.
  8. Coordinate with CUMED Oversight and the Sub-committee for Year I and Year II on issues related to the whole medical curriculum.
  9. Provide periodic reports on the activities of the Sub-committee to the CUMED Oversight.

Curriculum Evaluation Committee

  1. Develop and implement a comprehensive evaluation system for the educational program leading to the M.D. degree that will enhance the College of Medicine's ability to monitor and evaluate the educational program and to make informed decisions about the program or its components.
  2. Review, revise, and recommend to CUMED expected exit objectives for each student awarded the M.D. degree.
  3. Evaluate educational outcomes and compare to national standards.
  4. Assess student mastery of the curriculum and report to CUMED any noted deficiencies.
  5. Evaluate graduates to determine if they are adequately prepared for residency training and practice.
  6. Make regular reports to CUMED of findings.