First Things

The links below provide information about the activities you need to complete during your first days in your new position. Some activities may be completed by your department staff but are included here for completeness. Contact your department Administrator if you have any questions.

For All Faculty

For Clinicians Only

  • Training and Compliance:  Physician Orientation, Billing Compliance Training, Corporate & Research Compliance Training, CIS/Connected (Powerchart) Training, Radiology Digital (IDX) Training, Human Subjects Protection Training
  • Clinical:  Scrub Access, Pager, HOSC Dictation Account, How to Access Support Services

Access and Security

 Item  Contact/Form Location  Phone  Location  Mail  Code  Fax
 ID Badge    Mon: 12:30 - 4:00 p.m.  Tues: 12:30 - 4:30 p.m.  Thurs: 7 a.m. - 12 p.m.  Fri: 8 a.m. - 12 p.m.    No Appointment Needed   Email idbadging@hmc.psu.edu.  3548  CG608  H0287  0765
 Parking Services    Mon 12:30-4:00  Tues: 2:30-4:30  Thurs: 7am-noon  Fri: 8am-noon  No Appointment Needed  Traffic and Parking  (Internal Only)  3713  CG608  H028  0765
 Keys  Complete Key Request Form  Email:    keycontrol@hmc.psu.edu  (Must be done by department  Access Control designate,  inquire with department  secretary)  Keys are ready within 3 days  5396  CG639    4429
 Safety Training  Online Safety Training  Program  (Internal Only)        

 

Personal

 Item  Contact/Form Location  Phone  Location  Mail
 Code
 Fax
 Benefits  Employee Benefits
 College of Medicine (COM)

 Employee Benefits
 Medical Center (HMC)
 (Internal Only)
       
 Human Resources

 New Hire Appointment -
 Faculty Only
 Office of Human Resources -
 College of Medicine (COM)
 (Contact:  Denise Burkholder)

 Office of Human Resources -
 Medical Center (HMC)
 (Internal Only)
 Contact:  Heather Peffley (x. 6205) for
 an appointment (1 hr).
 Should meet starting week.
 8081  ASB
 5200
 A570  5535
 Lab Coats  Lab Coat Purchase
 Request Form

 (Internal Only)

To try on Lab Coats: Go to
Room TG503, ground floor, Cancer Institute.
Enter combination code
8320* to enter room, sample
coats are in cabinet.
 8321  CG708    7403
 Employee Health
 Faculty Only
Schedule Employee Health
Check Appointment
 8280    H1505  

 

Identity

 Item  Contact/Form Location  Phone  Location  Mail
 Code
 Fax
 Business Cards  Printing Services
 (Internal Only)
 8607  ASB    
 Name Plate and Holder for
 Office Door
 Order name plate holder and
 name plate for office door
 using the Facilities Service Request Form
 (Internal Only)
       
 Faculty Picture -
 White Coat Required

 Make an appointment with 
 Photography. Fax completed. (Internal Only)

 8110  CG618    0755

 

Communication

 Item  Contact/Form Location  Phone  Location  Mail
 Code
 Fax
 Phone  Call Information Technology
 (IT) to establish new
 telephone number
 6281      
 Phone Purchase  Phone Purchasing Program
 (Internal Only)
       
 IT Account Request
 
 Passwords can be picked
 up at Harrell Library with
 ID Badge after notification
 Account Request Form
 (Internal Only)

 (Include Dictation account on
 request form)
       
 PO Box

 Additions, changes,
 deletions, etc.
 Email requests to Sam
 Louder in the Mail Room at:
 slouder@hmc.psu.edu

 Include Employee Name,
 Department, Mail Code and
 Phone Extension
 8499  CG701  HS66  4553

 

Training and Compliance

 Item  Contact/Form Location  Phone  Location  Mail  Code  Fax
 Billing Compliance Training  Contact Work Unit Leader to
 set up an appointment (1.5
 hrs)
       
 Physician Orientation -
 Faculty Only
 Enter date/time on physician
 Calendar.  Contact Amelia
 Brandt
in the Medical Staff
 Affairs Office.
 7999      
 CIS Training/Connected
 (PowerChart)
 On-line training instructions
 can be found on the CIS
 website
.  (Internal Only)

 Training Link:
 http://infonet.hmc.psu.edu/cis
 (Internal Only)

 Contact: Jacqueline Crum
 (3 hrs)
 4807      6162
Radiology Digital Training
(IDX)
 Education and Training
 (Internal Only)

 Online training (1 hr) to be
 completed upon hiring
       
Conflict of Interest Training & Disclosure (COINS)


Training Link:
http://coins.psu.edu.  Contact Marisa Klein,
Conflict of Interest Specialist at mklein1@hmc.psu.edu

All new faculty members must complete online training and disclosure with the first 30 days after hire date.

For further information on using the electronic disclosure system: http://www.pennstatehershey.org/web/administration/home/conflict/electronic

531-0003 x283526      
Corporate & Research
Compliance Training
 Compliance Training
 (Internal Only)

 3.5 hours for providers who
 participate in billing/coders

 Training to be completed
 upon hiring on-line

 Must pick New Employed
 Physician job function
       
 Human Subjects Protection
 Training
– Faculty Only
 Any faculty or staff who are
 involved in IRB studies must
 take the basic human subject
 protection training
.


 If a faculty member is
 interested in becoming a
 Principal Investigator,
 Principles of Informed
 Consent Tutorial
should also
 be taken.
 7127      

 

Clinical

 Item  Contact/Form Location  Phone  Location  Mail
 Code
 Fax
 HOSC Dictation Account  Send Shelley Engle an email
 informing her to set up
 dictation account at HOSC.
       
 Scrub Access  Complete the Scrub Suit
 Request Form
.
 (Internal Only)
 8320    HS93  
 Support Services  How to Access
 Support Services
(pdf)