Work Study

Federal Work-Study funds are limited at the Penn State College of Medicine and therefore only available during the summer between the first and second year of medical school to first year medical students who are working on their MSR project.

Forms for work-study are available at this site from February 18 until April 30.

Work-Study Eligibility

  • All applicants should have filed a FAFSA for years 1 and 2 of medical school and be a recipient of Federal Stafford loans during their first year.
  • All applicants should have completed their first year in Medical School and should be working on their MSR during the designated twelve week period.
  • The student must be a U.S. citizen or eligible non-citizen.
  • The student must not be in default on a student loan or owe a refund on federal grant assistance.
  • All applicants must be enrolled full-time for spring and plan to enroll full-time for the fall following the participation in the summer Federal Work-Study Program.
  • Students must meet the satisfactory academic progress standard of The Pennsylvania State University College of Medicine.
  • A student will not qualify for the Work-Study Program if they have filed for and/or received an MSR exemption.
  • Students must attend a payroll meeting in May.

General Application to Work-Study Program

  • Position Descriptions that are submitted by a PI are kept in a notebook at the front desk in Student Affairs, room C1802 and are available after the Work-Study meeting in February.
  • Students may choose a position description that would satisfy their MSR project plan.
  • Students who take a position description from the binder must then get approval from the supervisor named on the position description.
  • Students then print and complete:
  • Students then submit (all together) the Student Application form, the Department Approval form and the Position Description form when they are completely filled out with all signatures and dates to the Student Aid Office.

The Office of Student Aid then issues each set of completed forms a number based upon the order in which the completed set of forms is received.  The current level of funding permits fifty work-study positions.  Forms submitted after fifty positions have been filled will be placed on a waiting list.

Application to Work-Study Program for a student currently working with a PI

  • A student who is currently working with a PI can have the PI request the student by name on the Position Description form which is sent to all departments in January.
  • The PI should include a memo with the Position Description indicating the chosen student to The Student Aid Office, either by email or inner office mail at H060. (A Position Description is not as detailed as the MSR proposal that is submitted with an MSR title to the MSR coordinator.)
  • After the February Work-Study Meeting, the student requests a copy of his/her Position Description form that was submitted by the PI.
  • Students then print and complete:
  • Students then submit (all together) the Student Application form, the Department Approval form and the Position Description form when they are completely filled out with all signatures and dates to the Student Aid Office.

The Office of Student Aid then issues each set of completed forms a number based upon the order in which the completed set of forms is received. The current level of funding permits fifty work-study positions. Forms submitted after fifty positions have been filled will be placed on a waiting list.

Contact Information

Student Aid Office email: Studentaid@hmc.psu.edu

Student Aid Office phone: 717-531-7052

Work-Study Calendar

Mid-January

A letter of explanation and a Position Description form is sent to all Faculty.

Early February

An email is sent to all M1 students to invite them to an informational Work-Study Meeting in Mid-February.

Mid-February

A meeting for all interested students is held and Federal Work-Study is explained in detail.

Mid-April

Students accepted into the program will be made aware of items needed for verification to be turned in to the Office of Student Aid prior to the mandatory meeting with Human Resources.  This meeting includes payroll information.

Early May

Meeting with Human Resources to fill out Tax information and receive payroll information,  All personal verification is turned over to Human Resources.

Middle of May through Early August

A twelve week period where a student can be employed for a maximum of 400 hours of Federal Work-Study earnings.

Information about the MSR project is available here: http://www.pennstatehershey.org/web/msr/home/guidelines