Submit Application to Grants.gov
- Applications must be submitted to Grants.gov by 5 p.m. local time (of the applicant institution/organization) on the submission/receipt date. If the submission/receipt date falls on a weekend or Federal holiday, the date will be extended to the next business day.
- Only the Authorized Organizational Representative (AOR) of the applicant institution is allowed to submit the application.
- NIH is providing some flexibility for the first submission dates of a transitioned mechanism by allowing applicant institutions to submit changed/corrected applications in the week following the submission deadline as long as the changes are to address errors encountered during the eRA Commons validation process. If the one week correction window is used, the applicant must include a cover letter with an explanation for why the application is late.
- The applicant institution will not be penalized for system issues with Grants.gov or eRA Commons
- Complete all mandatory and any appropriate optional application components. Be sure to carefully follow the application guide and opportunity announcement instructions. Before Research Affairs can submit the application, you must check the application package for errors by clicking the “Check Package for Errors” button at the top of the PureEdge screen. Once all identified Errors are corrected, the Submit button will become active - DO NOT CLICK THE SUBMIT BUTTON. PIs are not able to submit to Grants.gov - the proposal must be routed to Research Affairs via \\hersheymed.net\files\resaff\eGrantsDropbox.Don’t forget to Save your work to your local machine before transferring the document to the ORA dropbox.
- Only an Authorized Organization Representative (AOR) can submit applications to Grants.gov on behalf of an organization.
- After submission, ORA will receive a Grants.gov tracking number to reference the proposal.
- Within 48 hours, the submitting AOR should receive a receipt of confirmation and either a validation confirmation or a rejection email message from Grants.gov. If accepted by Grants.gov, the AOR also will receive a notice that the application has been retrieved by the grantor agency (e.g., NIH). At that point, the application is picked up by eRA Commons for further processing. A second level of error checking is done on the application to confirm that all agency-specific guidelines have been followed. The results of that check are found in the eRA Commons. The AOR and PI also will receive a series of notifications from eRA Commons indicating the status of the application.
- Remember - you are not done! The final assembled application should be viewed by the PI to ensure accuracy. This is the only chance the PI has to see the final application which will go the the NIH review committee. If the application is acceptable, notify ORA to allow the application to proceed. If there are errors that need correction, ORA will reject the application, and the process begins again.